DIY Paperless Solution For CAP Agencies

CAP go paperlessI have talked to several IT staff from community action agencies who have set up their own paperless solution for their CAP agency.  They scan their important documents as PDF’s and store them on their server.


This sounds like a good – cheap way to handle their documents but there is one thing they didn’t realize.  They have just made their documents susceptible to being compromised.

These documents can easily be destroyed by hackers.  If this sounds far-fetched or you think it can’t happen to you – then you need to read this.

Going paperless must benefit you

what benefit for me going paperlessIf you are looking at paperless solutions, it is sometimes frustrating because vendors often talk about all the cool features they have.  But, you don’t care – you are more interested in what are the benefits to me and my organization.


I was able to talk to a number of Laserfiche users and asked them what the benefits of going paperless were for them.  You can read the article here.

Community Action Partnership – Want to go paperless but don’t know where to start?

how to start to go paperlessMost people would like their employees to be more efficient but have no idea how to even begin the process.

The one thing you need to know is – what is the one thing that takes up the most time in your employee’s day? If you knew that one thing and could find a solution, then you could reach your goal.

I just happen to know that one thing that wastes precious time for your employees. I discovered a report on a study that IDC did. They found that 30% of a worker’s day was spend searching for documents. And if that was not bad enough, another 10% was spend recreating documents they could not find. That seemed awfully high. So, I did some further research and found a couple of other studies including one done by PricewaterhouseCoopers. These other studies confirmed the finding of IDC.

So, if you are like most organizations, this is the one thing you need to solve.

Maybe you can relate to Cindy Hamilton from Community Action Partnership Suburban Hennepin. She recalled the mess they had. “Files everywhere. People’s desks were piled high. Underneath their desks were piled high. A misplaced file could take hours to find.”

We implemented a Laserfiche ECM system for them and here is the result. Cindy said, “now the office is clear, no paper files anywhere and we now can find any file in moments.”

What if your worker were 30-40% more productive.

If you are interested in learning more about how Laserfiche could help your office become more efficient and effective, just reach out to me.