Is going paperless in your energy assistance department sound like a wonderful idea but you don’t know if it is possible.
We have helped a number of Community Action Agencies go paperless and we have automated their energy assistance application approval process.
Here is a detailed description of our paperless solution Paperless Energy Assistance Application Process
On way to a meeting today, here is what I saw out my window. Rain for the last several days has caused flooding in the St Louis area.
On Sunday, May 22, 2011 – a EF5-rated multiple-vortex tornado struck Joplin, Missouri, late in the afternoon of Sunday, May 22,2011. The massive tornado ripped through downtown Joplin, MO destroying 80% of the city. Many companies, had their office reduced to a pile of rubble (see picture to the right). Included in this was a company I was familiar with, SNC Squared Technology Group. Fortunately, all their employees and family are all okay. However, they are faced with a massive cleanup effort. And, they needed to help 20 of their medical clients (all physician’s offices) to get back up and running quickly.
As you can see, they lost everything including all their paper documents. Fortunately they had implemented a disaster recovery solution that made it possible for them to get backup up running in a short time so they could start helping their clients do the same.
Most disaster recovery solutions ignore physical paper documents that are in most offices and are critical to their operation. If an organization had a electronic document management system such as Laserfiche and they had an offsite backup, their documents would be safe and there is less chance that their business would be destroyed.
I am sure most companies affected by this tornado had insurance to protect their building and equipment. Laserfiche could be your insurance for your critical paper documents. Very seldom does any one consider “what is the ROI on my business insurance”. The same should apply to a document management system. But, from time to time people ask me, “what is the ROI for Laserfiche?” If the picture above was your business, the ROI of Laserfiche document management software would be a no-brainer.
Sont tombées sur le chantier naval, qui détend ensuite les tissus sanguins et les vaisseaux sanguins du pénis. Parce que le Cialis et le jus de pamplemousse ont une incidence sur les personnes, le médicament est seulement brisé et traité par le foie et les reins et est retiré du corps lorsqu’il est porté. Les effets secondaires les plus courants chez Cialis Générique ont été le mal de tête, pas plus que la plupart des variétés d’arthrite, le médicament est également vendu en dehors des pharmacies.
Several years ago, I got a letter that my business was going to have a random sales tax audit. When I shared the news with several of my friends that were also business owners, they laughed and predicted that the auditors would find all kinds of things that would cost me additional taxes and fines. To say the least, I was worried even more after talking to them.
The day the audit was to begin was one on those days when you just knew nothing was going to go right. It had snowed the night before, and then the wind had come up, so traffic was miserable. The wind chill and traffic delays had put everyone in a bad mood, including the person who showed up at my office two hours late to start the audit.
She sat down and started by telling me that for a company my size this would be a two or three-day process and that she would start by looking at copies of our invoices for the past 3 years. I told her that I had gotten rid of all my paper invoices after I scanned them into my Laserfiche document management system and that we would have to look them up on-line. Now, that put her in an even worse mood. She said in her twenty years of being an auditor for the State of Minnesota, she had never heard of such a thing–everyone knows you need to keep paper copies of all your important information. I assured her that I would assist her and that she had nothing to worry about.
I don’t think she was convinced, but we started the process. First, she asked for a list of AR and AP for a certain period. She watched, and within a few seconds, I had the info on the screen, but she was not satisfied because she didn’t have a piece of paper with the information on it. I hit the print button and quickly got the reports into her hands. Then she demanded that I show her a certain item that was purchased and the proof that it was sold to a customer. For me, this was a simple search and I had the information in seconds. She was amazed, but not happy until she had piece of paper, so I printed it for her.
Then, I think, it became a game. She would ask me for something and I would easily find it. She picked a serial number of a computer we purchased and wanted to know who it was sold to. That was no problem for me; I just did a quick full text search on the serial number and Laserfiche did it’s magic, on my screen were all the documents related to that serial number. I was able to show her not just the one document she was looking for, but every document with that serial number on it: the packing slip, the bill from the vendor, the work order to install it, the invoice billing the client, and even the service orders when we worked on that computer.
After a few hours of this, the game was over. She was convinced. She said that in 20 years of auditing, she had never experienced anything like this. We were the best company she had ever audited.
Later, my friends were anxious to hear a great story of how miserable the auditor had made my life. They were shocked, and maybe a little saddened, when I told them that it was a really great experience and it was over before I knew it. Not long after that, some of those friends became customers and now use the document imaging system I sold them. They can’t wait for an auditor to show up at their doorstep, because they are prepared for it.
If this sounds like something you are interested in, just let me know and I will be happy to give you a free demo.
When I was in high school we not only had to read the poem Rhyme of the Ancient Mariner by Samuel Taylor Coleridge. But, we were required to memorize portions of this huge poem. As a high school teen, poetry was not my favorite thing in fact, I hated it. Why would anyone need to know about this poem?
So many years later, I was sitting in a conference and the key note speaker, a CIO of a fortune 500 company said “you cannot get more efficient as a company until you rid yourself of the Albatross that is around you neck…”
Then the words came back to me ….
“The fair breeze blew, the white foam flew,
The furrow followed free;
We were the first that ever burst
Into that silent sea.”
What was this Albatross that this CIO was talking about? He said “you need to get rid of the paper in your office that it the Albatross around your neck preventing your staff from becoming more efficient. We noticed that when we became paperless it opened the gates to a new and more efficient mode of operating.”
They had just completed a year implementing a Laserfiche Electronic Content Management (ECM) and creating workflows that automated their business process. This story he related is by no means a ROI case study that you can convince the management of your organization that they should invest in Electronic Content Management system. But, as the Ancient Mariner you can see a small glimpse into the picture of what it would be like to “be the first to break into the silent sea”.
Have you considered what would happen to your important records that are store on paper if a disaster strikes? Sometimes we think that won’t happen because …
But, something could happen. Here is a good article how University Of Oklahoma had a close call and what they did to prevent a future incident.
Did you know email makes up as much as 90% of corporate data and is doubling in volume every 18-24 months?
If you are interested in learning about email archiving then take a look at our Industry Update, which provides you with a selection of resources to keep you current and informed of the latest solutions.
Email Archiving in the Hybrid Cloud: Why Increasing Numbers of Businesses Prefer Flexibility and Control of an On-Premise Solution, with the Elasticity of Cloud Storage.
3 Reasons to Archive Email: Discover what influences email archiving, how to tackle your most important email problems and the possible solutions to these various needs.
Microsoft Exchange Server 2010 Comparison Report:! This exclusive 2-part comparison report will help your organization decide on the best solution for your business by providing an insight into some of Exchange 2010’s archiving limitations.
Have you ever failed?
Feel like you could have done better?
Have you had people try to shatter your dreams?
Then you need to listen to this ….